Creative Services can provide your unit with a free digital letterhead template in a Microsoft Word file (.docx). Allow five days for delivery.


Digital letterhead is subject to the same graphic standards as printed letterhead in that it may not differ in design or content from the standard format approved by the Board of Trustees. Unit logos and other illustrations are not permitted. Digital letterhead may not be used to circumvent the requirements for printed stationery as outlined in the Campus Administrative Manual.

The use of digital letterhead is restricted to official campus units. Only information relevant to a campus unit, such as an email address, campus website, campus phone number, etc., may appear. Letterhead is not available for individual use by students, faculty and staff, except for faculty who are University Scholars or hold a named chair.


Digital letterhead may only be used for email, internal campus communications and faxed correspondence. All printed correspondence via letterhead viewed by external audiences must use the official watermarked bond paper available from Facilities & Services. The watermark of the university seal in the bond paper of the printed letterhead certifies to the recipient that the document is an official university communication, a requirement for some grants and legal issues.

NOTICE: Digital letterhead with the new Block I logo will not be available until after Dec. 1, 2017. At this time, an exact date has not yet been announced. To receive up-to-date information on rollout dates for these and other materials using the Block I, please visit and subscribe to email updates from the FAQ blog. Additionally, submissions will not be stored and any requests will need to be resubmitted once the materials are available.

General Information

Illini Union Document Services and Creative Services are partnering together to create new versions of the digital letterhead at no additional cost for all units on campus. These files will be delivered to your Box folders in the coming weeks. In the meantime, please continue using the Column I version of the digital letterhead.

To ensure brand integrity; Illini Union Document Services is the only source for official Illinois stationery materials.